1. Technology
You can opt-out at any time. Please refer to our privacy policy for contact information.

Discuss in my forum

Find Files Faster Using Spotlight Keyword Searches

Add Keywords To Your Documents For Faster Spotlight Searches

By

Add Keywords to Your Documents for Faster Spotlight Searches

Use the Get Info window to add keywords to your documents.

Keeping track of all of the documents on your Mac can be a difficult task. Remembering file names or file contents is even more difficult. And if you haven't accessed the document it's in recently, you may not remember where you stored a particular piece of valuable data.

Luckily, Apple provides Spotlight, a pretty fast search system for the Mac. Spotlight can search on file names, as well as the contents of files. It can also search on keywords associated with a file. How do you create keywords for files? I'm glad you asked.

Adding Keyword to Files

Some file types already have keywords associated with them, for example, the images taken from your digital camera. Chances are each image has EXIF metadata as part of the file. EXIF (Exchangeable Image File Format) stores information about the camera and its settings when the image was taken. You can use Spotlight to, for example, search for all the images you shot with your Canon camera and a specific lens.

But most of the document files you use on a day-to-day basis don't have associated searchable keywords. To add keywords to a file, follow this easy process.

  1. Use the Finder to locate the file you want to tag with keywords.

  2. Right-click the file and select 'Get Info' from the pop-up menu.

  3. At the top of the Get Info window is a 'Spotlight Comments' section.

  4. If the Spotlight Comments section is collapsed, click the disclosure triangle to reveal an area where you can type in keywords.

  5. Add your keywords, using commas to separate them.

  6. Close the Get Info window.

You can now use Spotlight to search for any files that are identified with the keywords you just added.

  1. About.com
  2. Technology
  3. Macs
  4. Using Your Mac
  5. Find Files Faster Using Spotlight Keyword Searches - Add Keywords to Your Documents for Faster Spotlight Searches

©2014 About.com. All rights reserved.