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Address Book - Tips for Using Apple's Address Book

The Not-So-Obvious Uses of Address Book

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Address Book - Tips for Using Apple's Address Book

Apple’s Address Book

At first glance, Apple's Address Book may not seem to be more much than a basic contact manager, where you can store the names, addresses, and phone numbers of family, friends, and colleagues, but it's capable of much more. Address Book is a central repository of information that other applications can access and use. Here are some additional tips and uses for Address Book.

Address Book Tips

  • Add Contact URLs to Safari. Address Book entries can contain URLs for contacts. You can add these URLs to the Safari bookmark bar, for easy access to the web sites of friends and colleagues.
    1. Launch Safari.
    2. Select 'Preferences' from the Safari menu.
    3. Select the 'Bookmarks' tab in the Preferences window.
    4. Place a check mark next to ‘Include Address Book.'
    5. Close the Preferences window.

    A new item called Address Book will be created in Safari's bookmark bar. Click the Address Book item to display all of the URLs in your Address Book.

  • Print Envelopes. You can print envelopes by selecting one or more contacts from Address Book.
    1. Launch Address Book.
    2. Select one or more contacts.
    3. From the File menu, select 'Print.'
    4. Address Book will automatically use a standard envelope style. To select a specific envelope size and layout, use the Print dialog box. You may need to expand the dialog box to reveal all print options. To do this, click the downward-facing chevron to the right of the printer's name.
      1. Make sure the Style dropdown menu is set to ‘Envelope.'
      2. Click the 'Layout' button.
      3. In the Layout dropdown menu, select one of the three regions (International Envelopes, North American Envelopes, Japanese Envelopes), and then select a specific envelope type from the list.
    5. Click the ‘Print’ button when ready.

  • Enlarge a Phone Number. When your phone is on the other side of the room, it can be difficult to read the small type that Address Book uses. Instead of writing the phone number down before dashing to the phone, you can enlarge it to span your entire display.
    1. Launch Address Book
    2. Select a contact.
    3. Right-click on the contact's phone number.
    4. Select ‘Large Type’ from the pop-up menu.
    5. The phone number will expand to take up a large area of your display.
    6. After you finish your call, click the enlarged phone number to exit Large Type mode.

  • Send Email. If an Address Book entry includes an email address, you can use the entry to launch Apple Mail and create a new email message with the contact's email address already filled in.
    1. Launch Address Book
    2. Select a contact.
    3. Click the label to the left of the email address in the contact; a pop-up menu will appear. (If you're in the process of editing the contact, right-click the label to access the pop-up menu.)
    4. Select 'Send Email' from the pop-up menu.
    5. Apple Mail will launch, with a new email message pre-addressed to the selected contact.

  • Map a Location. You can map a contact's address using Google Maps.
    1. Launch Address Book
    2. Select a contact.
    3. Click the label to the left of the contact's address; a pop-up menu will appear. (If you're in the process of editing the contact, right-click the label to access the pop-up menu.)
    4. Select 'Map To' from the pop-up menu.
    5. Safari will launch and then open Google Maps with a map to the contact's location.
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